Notarization2026-03-26 - 8 min read

Remote Online Notarization: Complete 2026 Guide

Everything you need to know about remote online notarization (RON). How it works, which states allow it, costs, and how to notarize documents online.

What Is Remote Online Notarization?

Remote Online Notarization (RON) allows you to notarize documents via secure video conference with a certified notary public. Instead of meeting in person, you connect on video, verify your identity digitally, and sign while the notary watches and applies their digital seal.

RON is legally recognized in all 50 US states.

How RON Works

Upload your document — PDF, DOCX, or image

Verify your identity — Government-issued photo ID + knowledge-based authentication (KBA)

Connect with a notary — Live certified notary on video, available 24/7

Sign on camera — Digital signature applied while notary watches

Receive notarized document — Digital seal, tamper-evident, with audio/video recording

RON vs In-Person Notarization

State-by-State Status

All 50 states now permit some form of remote notarization. Key differences:

Permanent RON legislation: Most states have enacted permanent laws

Notary location: Some states require the notary to be physically located in-state

Fee caps: Range from $2 (South Carolina) to $25+ per notarial act

Recording requirements: Most states require audio/video recording stored 5-10 years

What Can Be Notarized Online?

26 document types across 6 categories:

Real Estate: Deeds, loan signing packages, title commitments

Legal: Power of attorney, wills, trusts, affidavits

Financial: Loan agreements, corporate documents

Healthcare: Directives, medical POA, HIPAA

Auto: Title transfers, bills of sale

Immigration: I-9, affidavit of support, visa documents

Costs

ClosingIQ notarization pricing:

Simple documents (affidavits, NDAs): $45-55

Standard documents (deeds, POA): $75-95

Complex packages (loan signings): $125-175

Pro subscribers save 20%, higher tiers save up to 60%

Frequently Asked Questions

Is remote online notarization legal?

Yes. All 50 US states allow some form of remote notarization. Documents notarized via RON are legally equivalent to in-person notarization.

How much does online notarization cost?

ClosingIQ pricing ranges from $45 for simple documents to $175 for loan signing packages. First AI scan is free.

Do I need an appointment for online notarization?

No. ClosingIQ connects you with a live notary within minutes, 24/7. No scheduling required.

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